This is a highly visible role with regular engagement across the organization and beyond, including interactions with senior executives, members of the National Community Advisory Council (NCAC), and leaders of community organizations nationwide. The Project Coordinator provides advanced administrative support to the Community Development Program Director (CDPD), ensuring seamless execution of daily operations, strategic initiatives, and high-profile events. The ideal candidate is proactive, organized, and able to anticipate needs to prevent delays and resolve conflicts efficiently.

Key Responsibilities

Executive Support

Manage CDPD’s calendar and email communications with precision and discretion. Draft and respond to emails, take dictation, and flag priority items for follow-up. Prepare weekly and monthly itineraries; ensure CDPD is briefed and equipped for meetings and travel. Monitor deadlines and proactively align calendar with key deliverables (e.g., board packages, NCAC materials, audits, reports). Ensure run-of-show details are prepared for board events and speaking engagements.

Event Planning & Logistics

Coordinate large-scale events and calls with national organizations such as the National Community Reinvestment Coalition. Manage sponsorships, speaking engagements, ad placements, and marketing opportunities in partnership with external organizations. Organize corporate and community development events, collaborating with C-suite colleagues to set dates and secure venues. Coordinate catering, transportation, and accommodations with vendors and travel agencies. Develop and manage event registration websites, RSVPs, and room blocks. Coordinate travel logistics including flights, hotels, and car service. Ensure timely receipt of presentations and materials; manage invitations and attendee communications. Handle administrative tasks such as creating name badges, binding presentations, and securing supplies. Provide on-site support to ensure smooth execution and resolve logistical challenges swiftly.

Basic Qualifications:

• Bachelor's degree

• Minimum 3 years of executive administrative support experience

• Minimum 1 year of experience in project coordination or project management

Preferred Qualifications:

• Large scale meeting and event coordination experience

• Proficiency in Outlook, Teams, Word, Excel, PowerPoint, and SharePoint

• Exceptional written and verbal communication skills

• Flexibility to travel for events as needed

• Ability to manage complex tasks and resolve non-standard problems

• Strong interpersonal skills to engage with diverse stakeholders

• High level of confidentiality, maturity, and professionalism

• Proven ability to prioritize and manage multiple assignments in a fast-paced environment

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